The WCHA Conference Coordinating Committee is hosting the 2025 Winter Highway Conference in Wisconsin Dells, at the Chula Vista Resort.

We are looking forward to seeing you there!

Draft agenda here (subject to change)

ATTENDEE REGISTRATION INFORMATION:

Registration Deadline: December 20, 2024.

All attendees, including spouse/guests, are required to be registered to participate in any function of the conference. Name badges will be issued and must be worn to attend all functions, including conference areas, social areas, and events. Individuals not registered for the conference will not be admitted and/or asked to leave any event area. If you are not wearing your name badge, it will be assumed that you have not registered for the conference.

Registrants MUST be signed in with active memberships to receive member pricing. Please email info@wiscohwy.org if you have trouble accessing your account.

Cancellation and 100% refunds (by written request) must be received by December 20, 2024. After this date, cancellations will not be refunded.

HOSPITALITY ROOM RESERVATIONS:

All hospitality condos and fees are to be reserved and paid directly to the Chula Vista Resort. Reservations are to be made with Renata Prellwitz at 608-254-1625 or email renata@chulavistaresort.com. All hospitality condos are required to be reserved for a minimum of two nights (Monday 1/13/25 and Tuesday 1/14/25). A minimum of two-night charges will apply for all hospitality condos. Chula Vista will quote you directly on their terms and fee structures.  

The WCHA Conference Coordinating Committee will be assigning all condo room locations within the designated hospitality block area approximately two to three weeks prior to the conference. Event Coordinator Renata Prellwitz will arrange and quote your firm for all other provided services within the hospitality condos. 

As the Chula Vista allows the WCHA corporate hospitality condos to bring in their own refreshments, WCHA is strongly suggesting each hospitality condo order at least one perishable hors d’oeuvre per evening from the Chula Vista. By showing this good faith effort to Chula Vista, will hopefully continue the relaxed policy on bringing in your own refreshments. For corporate hospitality condos purchasing food or beverage from the Chula Vista Resort, tables and chairs will be provided at no additional charge. As a precautionary measure, you may consider all perishable hors d’oeuvres to be supplied by the Chula Vista Resort.  

Firms reserving hospitality condos must be a current WCHA Associate Member. Hospitality condos require a minimum of three attendee registrations. Attendance at the conference functions require registration. Many of the conference sessions will be beneficial to you and your staff and conference registration is a prerequisite to attending. Registrants will be issued nametags, which are required for admittance to all functions. 

Note: All hospitality condos must be reserved by 12/13/2024. 

WCHA Winter Highway Conference - Vendor/Sponsor Registration

HOTEL INFORMATION 

We do have room blocks available at the host hotel. The room rates for the conference are $99.00, or $169.00, or $289.00 per night. Hotel room reservation deadline date is December 20, 2024. Please contact the reservation department at (855) 582-2905 for reservations. The Booking ID number is K48402. The room block is listed under WCHA (Wisconsin County Highway Association). You must call in to get the group rate.  The group rates are not available by booking online. 

When booking your reservations at Chula Vista Resort, should you or your attendees be tax exempt, please make sure to send your tax-exempt certificate copies to Renata Prellwitz from the Group Sales Office. She can be reached via email at renata@chulavistaresort.com. Please attach your confirmation number to your certificate to ensure your check-in process runs smoothly and efficiently. Please send your tax-exempt certificates prior to your arrival.